The Problem
Managing a Busy Facility Shouldn't Be This Hard
If you manage an arena, recreation center, or community facility, you know the daily frustration:
Endless manual updates.
You're updating schedules on whiteboards, printed signs, screens, and your website separately. Change one yoga class time, and you're updating five different places.
"Where am I supposed to be?"
Your staff fields the same questions all day: "Which room is dance class in?" "What time is the hockey game?" "Where's my kid's basketball practice?" Schedules are unclear, outdated, or buried on your website.
Generic signage tools weren't built for facilities with rooms, teams, and recurring programs.
You spend more time managing the software than managing your events.
Per-screen pricing that adds up fast.
You need to show the same schedule in your lobby, hallways, and gym entrances—but you're paying separately for each screen. Ten screens means ten times the cost.
The Solution
Update Once. Display Everywhere. Automatically.
VenueBoards is scheduling and digital signage designed specifically for facilities that manage rooms, programs, and events.
Add your event schedule once in VenueBoards (or import from your calendar). It appears instantly on every screen in your facility and on your website—no more manual updates, no more outdated information, no more parents asking "Which room is my daughter's dance class in?"
What VenueBoards Does:
Manage your entire facility schedule in one place
Create events, assign rooms, schedule teams, and manage dressing room assignments. Recurring programs (Monday yoga, Wednesday seniors fitness), one-time bookings (birthday parties, tournaments), and complex seasonal schedules—all handled in a single system.
Display schedules automatically on any screen
Open a browser on any TV, enter our system URL, scan a QR code with your phone, and select which display configuration to show. Your live schedule appears. Update your schedule, and every screen updates within seconds. No apps to install, no expensive hardware required.
Embed live schedules on your website
Your visitors see real-time schedules on your website—always synchronized with your VenueBoards displays. No copying and pasting, no manual website updates.
Create professional, multi-zone displays without design skills
Choose from pre-built layouts or create custom multi-zone displays showing schedules, announcements, images, videos, clocks, and more. Clean, professional displays every time.
Pay one flat rate, not per screen
Show the same schedule on ten screens for one price. Our pricing is based on unique content configurations, not the number of screens on your walls.
Who VenueBoards Serves
Community Centers & Recreation Facilities
Display daily programs across multiple screens and your website. Show where yoga classes, dance classes, seniors programs, youth activities, and drop-in programs are happening throughout your building.
Arenas & Sports Complexes
Show ice pad schedules, court availability, team assignments, and dressing room information. Handle hockey leagues, figure skating, basketball programs, volleyball leagues, and seasonal transitions.
Multi-Purpose Facilities
Manage fitness studios, meeting rooms, gymnasiums, and outdoor spaces. Show visitors exactly where swim lessons, art classes, after-school programs, and community events are taking place.
How It Works
Get your first screen live in minutes — no IT team, no special hardware.
Setup
Create your account and configure your venue
Configure
Customize displays and add your content
Display
Link screens and go live in minutes
Step-by-Step Guide
Step 1. Create Your Account
Sign up at VenueBoards web app. It's quick, free to start, and no credit card required.
Step 2. Set Up Your Venue
Enter your facility details, upload your logo, and keep your branding consistent across all screens.
Step 3. Add Rooms
Create rooms for the spaces you want to schedule (rinks, gyms, classrooms, meeting rooms).
Step 4. Add Events
Create single or recurring events right in VenueBoards, or import from an .ics calendar file. Assign rooms — and optionally teams with their dressing/locker rooms — so your displays always show exactly what’s happening, where.
Step 5. Personalize Your Content (Optional)
Upload banners, sponsor logos, or promotions. Add a scrolling message for updates or alerts.
Step 6. Configure Your Display
Choose what the screen should show: a specific room, floor, or event type. Attach banners and running messages if you like.
Step 7. Link Your Screen
On any TV or device with a browser, open app.venueboards.grassequal.com/tv. You'll see a QR code. Scan it, sign in, and link your display to the right configuration.
Step 8. Add More Screens (Optional)
Repeat for each additional screen. Setup is just minutes per screen.
Done!
Your schedules, banners, and announcements are live. From here on, just keep adding or importing new events (Step 4) as your schedule changes — everything else updates automatically.
Pricing That Makes Sense for Facilities
Stop Paying for Every Screen on Your Wall
Traditional digital signage charges per screen. Show the same schedule on ten screens, and you pay ten times. VenueBoards charges by unique content configurations, not screen count.
All plans include full platform access, month-to-month billing, and cancel anytime.
Basic
$25
/month
Up to 10 active screens
Up to 3 unique display configurations
1 venue
2 users
Full platform features
Professional
$65
/month
Up to 30 active screens
Up to 15 unique display configurations
3 venues
5 users
Full platform features
Enterprise
$150
/month
Up to 100 active screens
Up to 50 unique display configurations
10 venues
20 users
Full platform features + Priority support
No contracts. No hidden fees. Cancel anytime.
Real Facilities, Real Savings
Community Hockey Arena
12 screens total
SCREEN SETUP
🏢
2 lobby TVs: Full-day schedule for all rinks + rotating banners for sponsors/events
🚶
6 hallway screens: Only today's schedule for the nearest rink + room assignments (dressing rooms)
🏠
4 dressing room screens: Only that room's assignment (team + ice slot) + optional sponsor banner
MONTHLY COST COMPARISON
Typical competitor
$144/month
≈ $12 per screen
VenueBoards
$65/month
Flat rate, unlimited screens
Annual Savings
$948/year
Impact
End lobby traffic jams and give every team instant clarity — while keeping sponsors visible — for just $65/month.
Community Recreation Center
10 screens total
SCREEN SETUP
🏢
1 lobby screen: Full-day schedule of all activities + rotating banners (classes, registration info)
🏃
2 gym screens: Today's gym class schedule only + optional banners (fitness programs)
2 pool area screens: Today's swim lane schedule + banners (swim lessons, safety tips)
🚶
2 hallway screens: Room-specific schedules (meeting rooms, multipurpose rooms)
🏠
3 meeting room screens: Display only that room's schedule + optional internal announcements
MONTHLY COST COMPARISON
Typical competitor
$120/month
≈ $12 per screen
VenueBoards
$65/month
Flat rate, unlimited screens
Annual Savings
$660/year
Impact
Your entire rec center goes paperless for the cost of one whiteboard marker a day.
Large Church / Faith Community Center
7 screens total
SCREEN SETUP
🏢
2 lobby screens: Welcome messages, service times, weekly announcements
🚶
3 hallway screens: Youth group schedules, upcoming events, volunteer opportunities
📺
2 community hall screens: Displaying specific event info (e.g., "Men's Breakfast," "Wednesday Bible Study")
MONTHLY COST COMPARISON
Typical competitor
$84/month
≈ $12 per screen
VenueBoards
$25/month
Flat rate, unlimited screens
Annual Savings
$708/year
Impact
Keep your congregation informed and connected, from the lobby to the community hall, while freeing up volunteer time — all for less than the cost of printing weekly bulletins.
Private School / After-School Academy
6 screens total
SCREEN SETUP
🏢
1 lobby screen: Welcome message for parents, daily schedule overview, important pickup/drop-off info
🚶
4 hallway screens (by classroom clusters): Displaying class-specific schedules (e.g., "Art Club - Room 3," "Math Tutoring - Room 5")
📺
1 cafeteria/common area screen: Lunch menu, after-school activity promotions, student achievements
MONTHLY COST COMPARISON
Typical competitor
$72/month
≈ $12 per screen
VenueBoards
$25/month
Flat rate, unlimited screens
Annual Savings
$564/year
Impact
Provide parents with peace of mind and keep students and staff on schedule. Go from cluttered bulletin boards to clear, professional communication that everyone can see.
Why Facilities Choose VenueBoards
Built for Facilities That Manage Schedules, Not Retail Stores
Most digital signage was designed for retail stores, restaurants, and corporate lobbies. VenueBoards was built from the ground up for facilities managing rooms, events, teams, and schedules.
Scheduling System
Typical Digital Signage:
Calendar integration or none
VenueBoards:
Purpose-built for facilities: rooms, teams, recurring events, dressing room assignments
Layout Design
Typical Digital Signage:
Drag-and-drop 'blank canvas' requiring design skills or hundreds of templates to choose from
VenueBoards:
Structured zone-based layouts: professional results without design experience
Website Integration
Typical Digital Signage:
Embed screens in iframes (slow, clunky)
VenueBoards:
Native JavaScript integration: fast, seamless, mobile-friendly
Pricing Model
Typical Digital Signage:
Per screen ($10+/screen)
VenueBoards:
Per configuration: dramatic savings for multi-screen facilities
Market Focus
Typical Digital Signage:
Retail, corporate, hospitality
VenueBoards:
Community centers, arenas, recreation facilities
Frequently Asked Questions
How long does it take to set up VenueBoards?
Most facilities are displaying live schedules within 1-2 hours. Add your rooms (15 minutes), import or create your schedule (15-30 minutes), upload posters or videos (advertising of your venue events or sponsors), configure your display (15-30 minutes), and connect your screens (5 minutes per screen).
What equipment do I need?
Any screen with a web browser or a mini-computer connected to a monitor/TV. We recommend a mini-pc for their flexibility for dedicated signage displays, but any smart TV, computer, or browser-enabled device works. Setup takes up to 5 minutes per screen: open the browser, navigate to the activation page, scan the QR code with your phone, and select your display configuration. No proprietary hardware or installations required.
Can I import from our existing calendar system?
Yes. Export an .ics file from Google Calendar, Outlook, or any calendar system, then import it into VenueBoards. You can preview events before importing and select only the ones you need. This is a manual import process (not a live automatic sync), which gives you full control over what appears on your public displays. (A live Google Calendar sync option is planned for future updates.)
What happens if our internet goes down?
Screens cache your schedule and continue displaying. When internet connectivity returns, they automatically update with any changes you've made. Your displays stay functional even during outages.
Can we customize the look to match our brand?
Yes. Create custom themes with your colors, fonts, and logo. Choose from pre-built seasonal themes (holiday themes available) or design your own. Every element—header, footer, schedule colors, backgrounds—is customizable.
How do updates work? Do we need to manually refresh screens?
No. Changes push to all screens automatically within seconds. Update your schedule, change a room assignment, or modify a display layout, and every connected screen updates in real-time. No manual refreshing required.
What kind of content can we display besides schedules?
Images, videos (uploaded or YouTube/Vimeo), HTML content, embedded websites, clocks, calendars, countdowns, and scrolling text messages. Create playlists combining multiple content types or split your screen into zones showing different content simultaneously.
Is there a contract or commitment?
No. All plans are month-to-month. Cancel anytime with no penalties or fees. Your account remains active through the end of your billing period.
Do you offer training and support?
Yes. Free onboarding support is included with every plan. We'll help you set up your account, import your schedule, design your displays, and connect your screens. Ongoing email support is included at all plan levels, and Enterprise plans receive priority support.
Can we manage multiple facilities from one account?
Yes. Professional and Enterprise plans support multiple venues. Each venue can have its own rooms, schedules, and display configurations. Manage everything from a single login.
Who can access and edit our VenueBoards account?
You control user access with role-based permissions. Invite team members as Account Managers (everything except billing and users), Schedule Managers (event and schedule access only), or Content Managers (display and content access only). All plans include multiple user seats.
Get Started Today
Stop Juggling Manual Updates Across Multiple Screens
Your facility's schedule should be easy to manage and easy to display. VenueBoards makes both happen automatically.
Free 7-Day trial. No credit card required. Cancel anytime.
See why community facilities across Alberta are switching to VenueBoards for their scheduling and digital signage needs.
GrassEqual
Calgary, Alberta, Canada